AI Acceptable Use Policy
What ORGANIZATIONS need to knoW
Understanding AI Compliance and Governance
Artificial Intelligence (AI) is rapidly transforming business operations, introducing new opportunities and challenges. While AI offers powerful capabilities, uncontrolled usage poses significant risks, including data breaches, ethical issues, and regulatory non-compliance.
As AI tools continue to emerge at an accelerated pace, employees often adopt these technologies without organizational oversight, leaving businesses exposed to Shadow AI.
Implementing a clearly defined AI Acceptable Use Policy (AUP) has become an essential proactive measure.
What is an AI Acceptable Use Policy?
An AI Acceptable Use Policy sets clear guidelines for employees, contractors, and partners on responsibly interacting with AI technologies, such as generative AI, autonomous AI agents, and decision-support systems.
A robust AUP enables organizations to:
Identify and mitigate AI-related risks such as bias, data leakage, and legal infractions.
Maintain compliance with emerging regulatory and ethical standards.
Foster a culture of responsible AI usage among employees, minimizing unintended consequences.
Importance of Implementing an AI Policy Now
Rapid advancements in AI mean organizations frequently encounter "Shadow AI," situations where employees independently adopt and use AI tools, with varying degrees of access permissions to organizational data and systems, without company approval or awareness.
Unregulated use can result in compromised security, privacy violations, and ethical dilemmas.
An effective AUP helps your organization to:
Enhance visibility into AI usage across your organization.
Address and manage risks associated with evolving AI technologies proactively.
Clarify expectations and responsibilities for employees, ensuring consistent and responsible AI usage.
Key Components of an AI Acceptable Use Policy
A comprehensive AI Acceptable Use Policy should include:
Scope and Definitions
Clear identification of relevant stakeholders and AI systems, aligned with definitions from recognized authorities such as Gartner, NIST, and ISO.
Acceptable and Prohibited Uses
Clear delineation of acceptable activities and explicit prohibitions.
Data Management Responsibilities
Guidelines for handling sensitive information within AI applications.
Incident Response Procedures
Established processes for handling and reporting incidents involving AI technologies.
Compliance and Enforcement
Defined repercussions for policy violations to maintain policy integrity.
How Prompt Security Supports Your AI Policy
Prompt Security provides comprehensive support to help your organization effectively implement and maintain its AI policies.
Some key capabilities include:
Shadow AI detection and visibility, identifying and managing the use of unmanaged AI tools by employees.
Data leak prevention ensures sensitive and confidential information remains protected
Granular policy enforcement tailored to organizational departments and individual roles.
Comprehensive visibility: The platform provides full logging and monitoring of AI interactions, supporting the Act's requirements for documentation and transparency.
Adaptation to evolving requirements: Prompt Security is built to be flexible, enabling organizations to adjust their compliance strategies as regulatory policies and interpretations change.
Risk management: The platform enables organizations to establish and enforce granular department- and user-specific rules and policies, supporting risk-based approaches that the Act requires.
