Across industries, we’re witnessing a surge of organizations selecting ChatGPT as the single generative AI platform for their business. Companies are paying for upgraded licenses, like ChatGPT Team or Enterprise, and embedding ChatGPT into their daily workflows, effectively making it their organization's AI operating system.
What’s Driving Centralization?
- Blocking “Shadow AI”: Organizations are actively blocking access to alternative AI tools, both to reduce their attack surface and to ensure employees are collaborating consistently on a central approved platform.
- Redirecting and Governing Usage: Teams are redirected to ChatGPT for all AI-powered tasks. But having all eggs in one basket raises the stakes: strict usage rules and granular controls are vital for security, compliance, and privacy.
This is exactly where Prompt makes a difference, uniquely combining both the ability to block alternatives and enforce deep ChatGPT controls.
Case Study: Who Invited Grandma? Plugging ChatGPT Team’s Access Control Gap
Here’s an access control flaw that caught many off guard: in ChatGPT Team, any member can invite anyone else to the paid workspace. No approval, no admin oversight, and no mechanism to block or even review invites - something OpenAI has publicly confirmed as part of their current collaborative model.
What does this mean for businesses?
- Accidental or malicious invites: Any team member (not just admins) can invite external users, unintentionally or on purpose, even people outside the organization.
- No admin controls: Workspace owners and admins cannot prevent or retract these invitations.
- Billing and data risk: The organization footing the bill has zero control over who is joining. Sensitive data and private company conversations may reach unintended recipients.
The community has flagged this as a major pain point, with customers and admins alike demanding that only owners or admins should be permitted to add new users.
How Prompt Security Solves It
Prompt Security listened to customer concerns and built the missing control:
- Admins stay in control. By default, Prompt Security now prevents regular team members from inviting others to the ChatGPT workspace (including external users).
- Risks are reduced. This stops accidental or malicious invitations and ensures that workspace membership, and thus data access, remains tightly governed by IT and security.
- Instant deployment. The feature is available immediately for customers using Prompt Security’s browser extension with ChatGPT Team workspaces, with no extra setup required.
More Than Blocking: Full Stack ChatGPT Security Controls
Prompt Security offers granular, ChatGPT-specific controls so organizations can confidently use AI, without losing control or increasing their risk:
- Hard-block ChatGPT “Memory” and Training: Prevent employees from enabling ChatGPT’s memory or opt-in data training, reducing the risk of unintentional data retention and OpenAI model training on corporate data.
- Enforce Temporary Chats: Force the use of ChatGPT’s “Temporary Chat” mode, so conversations are not retained or accessible in future sessions.
- File Upload Controls: Block or restrict file uploads (including via integrations like Google Drive and OneDrive) to stop unwanted data exposure.
- Granular Usage Analytics and Auditing: Track and audit every prompt and response to maintain a full picture of corporate AI usage.
- Custom Policy Enforcement: Enforce organization-specific rules (like language restrictions, topic controls, and code block detection) and set dynamic guardrails for users.
- Real-Time Violation Popups: Remind and educate employees at the moment of risky activity, reducing compliance slip-ups.
Unlock the Value of ChatGPT - Securely, with Prompt Security
The centralization of AI around ChatGPT is a natural evolution for organizations looking to scale productivity and innovation. But managing this shift requires both blocking risky alternatives and adding missing controls to ChatGPT itself. Prompt Security enables both, putting IT and security teams back in the driver’s seat, reducing risk, and letting employees embrace AI productively, safely, and in line with organizational policy.
ChatGPT is powerful. But with great power should come great access controls. Let's raise the bar for SaaS security together because “trust us” is not an access model.
